Allstate Information Management specializes in high-security, high quality, client need-driven document and media storage and information management solutions.
Why Allstate?
Allstate Information Management offers clients an unbeatable combination of services that makes us invaluable to them. We are in the business of storing, protecting and delivering their information assets while maintaining the highest levels of confidentiality, security and professionalism. Our responsiveness can only be achieved through our efficiency and our dedication to team spirit. But what really sets us apart is our people, our attitude and our Client Bill of Rights, which mirrors our business philosophy.
Document Storage & Record Storage — Our record storage complex is a state of the art records center designed to ensure your company’s vital documents are safe from threats like unauthorized access, fire, and improper environment. Our seasoned team can help you manage your records from creation to storage to destruction while providing you a cost effective alternative from other storage methods such as: on-site, self storage, or your own warehouse. Additionally we can help you with compliance and regulatory requirements including: HIPAA, HITECH, SOX, GLB, and FACTA.
For more info on document storage and records storage …
Archive Storage — Our Archive Vaults are designed for vital records storage or historical documents storage or for any documents that need to be retained for more than 10 years. Our vaults offer the highest level of security available for records and document storage. Each vault features its own dedicated environmental controls and fire sprinkler systems and all systems are monitored by ADT to ensure your vital records are archived properly. In addition, all systems are on backup generator power. Our archival storage option can be customized to meet your needs including private vaults.
For more info on archive storage ….
 Offsite Tape Storage — The Firelock Vault™ represents the ultimate in protection for your sensitive electronic and magnetic media. We can provide you the proper storage and rotation of your critical back up tape. This ensures your electronic data is stored offsite and available to provide you the Disaster Recovery services you need, when you need them. Studies have shown there is a 100% certainty of losing critical data at least once in a five year period. For those businesses that follow “Best Practices Guidelines” for protecting their data (such as utilizing an off-site vault for backups), recovery can be simple and easy. Those that don’t, often have to close their doors within two years of losing their data.
For more info on offsite tape storage …
 Imaging and Scanning
— As society evolves to a near paperless environment, information recorded on paper and other media can be converted by imaging and scanning into a variety of digital formats on a wide range of media. Scan on demand, backfile conversion, online web repositories and workflow management can make your flow of information much more secure, accessible, convenient, and available. All documents go through extensive quality control checks to ensure your scanned documents are viewable and retrievable.
For more info on our imaging and scanning services …
 Shredding and Destruction — We make it easy, we come to you. Our shredding and destruction service can either come to your location with our mobile shredder or shred your documents onsite, or pickup your paper, hard drives or electronic media and destroy them offsite. Our purpose is to dispose of your confidential information in a secure, seamless manner by thorough destruction. We at Allstate Information Management caution you not to place your personal or business documents in the trash where they can be obtained by practically anyone. Secure document destruction can save you thousands of dollars in potential legal exposure. Our operating rule is that if you are questioning whether to throw your confidential information in the trash or to have it shredded, JUST SHRED IT! Our shredding services will help to ensure you are compliant with legislation including; HIPAA, HITECH, SOX, GLB, and FACTA.
Remote Data Backup & Storage Solutions — Backing-up your mission critical data is a must for survival. Backing it up to an offsite location helps to ensure that even if you were to experience an event; you could recover your data. We are able to compress your data and remove redundancies, thereby not only protecting your data, but making the process the most efficient it could be. Our data backup system generates a status report every day, guaranteeing that your data is safe and accessible.
 Records Consulting Services — Keeping up-to-date with changing regulation and compliance issues, both government-based and in-house (HIPAA, SOX, FACTA, etc.), can be a full time job. Failure to meet such regulations can lead to devastating repercussions for companies and organizations across all industries. Our highly-specialized consultants (up to CRM™ level) can now tailor individualized solutions for your ideal retention schedules and information management plans. They can also develop a comprehensive disaster recovery plan that can be supported along with the other services at Allstate Information Management.
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